In any modern desktop, laptop, or server PC, filling is carried out in the same way. Step-by-step processes are performed: each step after the completion of the previous one.

Now workflow automation software is being implemented everywhere. The software product is in demand in any area of work: minimarkets, grocery stores, flower stores, building stores, cafes. Using the capabilities of the software, you can successfully automate document workflow in small and medium-sized businesses. In this way there is planning of tasks, their monitoring and execution.

By using the right software in their work processes, business owners have already realized the advantages and benefits of these programs. It becomes much easier to do business, the risk of conflicts with contractors is lower, and the profitability of the business grows. A well-functioning document workflow process allows you to reduce the burden on your staff. People can direct their efforts to other processes.

Purpose and types of document workflow 

The software that is installed on a PC has three types:

• application software;
• system;
• instrumental.

System software

System elements, which monitor and control the hardware elements of the PC. These are the programs that are responsible for controlling the operation (memory, processor, video card, I/O).

Such software is the drivers and add-ons. The system is not designed to perform a specific task. It is used to ensure the smooth operation of other elements of the PC. It is an intermediary between the “iron” and the software codes.

Application software

Workflow automation software has an extensive classification. These are graphical and text editors, a browser, databases, antivirus packages.

The purpose of these varieties is to perform the task at hand (drawing, accounting, typing, and others). When a utility is needed to perform a specific task it is application software.

Instrumental software

Specific programs to provide any computer tasks. The main function is to set up, configure, and rewrite codes. They are needed so that the technique, which does not understand human communication, can explain the tasks in a “machine language”.

Document workflow: which one to choose?

There are a lot of programs for signing documents. The most commonly used and popular is Pandadoc. The program is the universal platform for automating the document workflow process. It is multifunctional, gives the opportunity to put a signature on electronic documents, which is very convenient when people work remotely.

Integration is possible with corporate software, there are some convenient templates where you can create contracts. The parties during the transaction, make changes to the documents and contracts. All changes can be seen, they are recorded in a certain segment. It is convenient and comfortable to work with Pandadoc, because all processes are automated, records are controlled, access to data is controlled, the full history of actions that were carried out with the documents is provided. Such a system of work is the best for audit and summary reports. 

Organization of records management, using modern software is a rational and efficient work in order to create and process huge flows of documents in enterprises, in small and medium-sized businesses.